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AP Assist
Automate invoice processing, eliminate manual entry, and take control of accounts payable in BisTrack.
Overview
Building suppliers deal with a constant flow of vendor invoices across different formats, layouts, and purchase scenarios. Manually entering invoices, matching them to purchase orders, and validating pricing or terms takes time and introduces risk.
Accounts Payable Assist (AP Assist) simplifies this process by using AI-powered OCR to capture invoice data, validate it against purchase orders and receipts, and create payables directly in BisTrack. Instead of keying in every invoice, your team can focus on reviewing exceptions, improving accuracy, and keeping payables moving.
Benefits
Eliminate Manual Invoice Entry
Reduce time spent keying in invoices and free up your AP team.
- No Templates Needed: AI will automatically index the specific fields that are necessary
- OCR Zones: If required, the operator can zone any areas on an invoice
- Automated capture: Extract invoice data instantly using OCR
- No re-keying: Remove duplicate entry into BisTrack
- Batch processing: Handle large volumes of invoices efficiently
- Exception-based workflow: Focus only on invoices that need review
- Faster throughput: Process invoices significantly faster
Improve Accuracy and Reduce Errors
Minimize costly mistakes and ensure financial integrity.
- Smart OCR engine: Capture invoice data with high precision
- PO validation: Check invoices against purchase orders
- Line-level matching: Validate quantities and pricing
- Error reduction: Remove manual entry mistakes
- Consistent processing: Standardize how invoices are handled
Capture Discounts and Avoid Overpayments
Take advantage of vendor terms and avoid costly discrepancies.
- Terms recognition: Capture payment terms automatically
- Early payment discounts: Take advantage of available savings
- PO comparison: Catch pricing or quantity mismatches
- VAT validation: Ensure tax values are correct
- Duplicate prevention: Avoid paying the same invoice twice
Streamline Invoice Matching
Simplify reconciliation across purchasing and receiving.
- 2-way matching: Compare invoice to purchase order
- 3-way matching: Include stock receipt validation
- Automated checks: Validate totals and line items
- Exception alerts: Flag mismatches immediately
- Faster approvals: Reduce delays in AP workflows
Handle Any Invoice Format
Work with invoices in any format without extra effort.
- PDF ingestion: Process emailed invoices automatically
- Scan support: Capture paper invoices easily
- Layout recognition: Adapt to different vendor formats
- No pre-sorting: Eliminate manual preparation
- Continuous learning: Improve accuracy over time
Increase Team Productivity
Give your AP team time back for more valuable work.
- Reduced workload: Remove repetitive data entry
- Faster cycles: Process invoices more efficiently
- Better visibility: Access up-to-date payable data
- Audit-ready records: Attach documents to transactions
- Scalable operations: Grow without adding headcount
Contact Us
See how AP Assist helps building suppliers automate invoice processing, reduce errors, and manage accounts payable directly within BisTrack without manual entry.
Connect with an expert to schedule a demo or learn more about AP Assist for your business.