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Deliver Profitable Projects with Stronger Financial Control and Governance
Epicor Advanced Project Management (APM) extends Epicor Kinetic to help project-centric manufacturers control costs, manage multi-structure contracts and subcontracts, and gain earlier visibility into margin risk so teams can deliver with confidence.
Manage Project Delivery With Ease
Epicor Advanced Project Management (APM) is an integrated suite designed to support long-term, multi-phase project delivery and drive profitability. It streamlines contract, project, and subcontractor management, automates manual tasks, and strengthens financial control, resource optimization, and performance insight. By minimizing errors and supporting flexible billing and revenue recognition, APM helps protect margin and support sustainable growth.
Epicor Advanced Project Accounting (APA) Demo Video
This product showcase runs through the core capabilities of Epicor Advanced Project Accounting (APA), highlighting features that extend and enhance the project management module in Epicor Kinetic.
Benefits
Leverage the Power of the Kinetic Platform
Built seamlessly within the Kinetic Platform, Advanced Project Management offers a native integration experience so all data resides securely in one central location, eliminating disparate systems and improving data integrity.
- Familiar user interface
- Easy onboarding and short learning curve
- Create your own custom dashboards
- Develop business process workflows
Gain Complete Control and Optimize Project Processes
Epicor APM’s integrated suite supports complete control over the project lifecycle. It streamlines workflows, reduces manual effort, and supports efficient management of contracts, costs, subcontractors, and resources to reduce costs and improve profitability.
Uncover Actionable Insights with Granular Project Data
Epicor APM provides a multi-level Cost Breakdown Structure and detailed management across contracts, subcontracts, and resources. Real-time analytics offer a comprehensive understanding of project performance for better decision-making and stronger cost management.
Three Modular Components for Flexibility
Advanced Project Management includes three modules that can be combined as business needs evolve:
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- Project Accounting – Core module that manages every financial aspect of projects
- Project Contracts – Manages the commercial relationship between the business and its customers
- Project Subcontracts – Manages contractual arrangements and processes with subcontractors at scale
Capabilities
- Detailed Cost Tracking and Management: Define a dynamic list of cost codes with configurable levels to precisely track and manage project expenditures, with automatic cost allocation based on transaction attributes.
- Time-Phased Budgeting and Forecasting: Develop budgets aligned with project timelines and milestones, enabling comparisons between actual and budgeted costs over specific periods.
- Automated Accruals for Costs and Revenue: Automatic calculation and posting of accruals based on predefined rules and recognition methods, supporting standards such as IFRS‑15 and ASC‑606.
- Project Supply Chain Management: Link supply chain transactions (purchase order lines, inventory issues, production orders, and jobs) to the project cost breakdown structure.
- Comprehensive Project Ledger: Full visibility into every financial transaction affecting a project, with drill-down to original documents and GL postings.
- Auditable Project Adjustments: Use Project Journals to create transparent adjustment and transfer transactions into, out of, or between projects.
- Flexible Revenue Recognition Methods: Support for multiple revenue recognition methods, allowing selection of the most appropriate method even within a single project with mixed billing structures.
- Identify Margin Pressure Earlier: Recognize emerging loss positions sooner with forward loss accounting, helping teams take action before profitability deteriorates.
- Flexible Contract Creation and Management: Use Contract Entry to create and manage contracts, tracking scope, status, revisions, and value, and easily convert tenders to contracts.
- Multiple Billing Types Under One Contract: Support for progress, fixed price, milestone, quantity, time and expense, and rate-based billing types within a single contract.
- Efficient Contract Claims Processing: Generate, review, and process claims individually or in bulk, and consolidate billing types onto a single invoice.
- Revision and Variation Management: Track changes and revisions to contracts over time.
- Multi-Currency Support: Enable contracts for projects across multiple countries, with multiple billing currencies within a single contract.
- Deliverables and Milestone Management: Manage project progress and billing by milestones, and create reusable milestone sets across projects.
- Integration with Projects and Quotes: Link contracts to one or multiple projects and create quotes from contracts or projects.
- Set up and manage progess-based subcontracts: Define scope of work for each subcontractor and create a Contract WBS for outsourced work and materials.
- Link subcontracts to projects: Connect subcontract lines and items to specific project phases and cost codes.
- Subcontractor applications for payment: Subcontractors can submit payment applications that generate AP invoices upon approval.
- Flexible retention and cumulative claims management: Hold retentions against subcontractors and manage cumulative claims efficiently.
- Multiple billing types: Support progress, fixed price, and quantity-based billing for subcontractors, with payments based on valuations rather than only goods received.
- Subcontract revision and variation control: Manage changes to subcontract agreements.
- Integration with accounts payable: Approved claims automatically generate AP invoices for streamlined payment processing.
- Program-level visibility across related work: Coordinate and monitor multiple related projects and contracts under a single program structure—without losing project-level detail.
- Advanced Cost Analysis & Budgeting: Gain visibility into budgets by WBS phase and cost code, see which phases are on or over budget, and allocate budgets across labor, subcontracting, and materials.
- Pre-built Reports and Dashboards: Access APM-specific reports and dashboards for contracts, claims, and subcontracts.
- Real-time Visibility into Project Status: Dashboards provide status data and metrics and incorporate PMBOK measures such as Budget at Completion (BAC), Estimate at Completion (EAC), and Actual Costs (AC).
- Key Performance Indicator (KPI) Tracking: Define and deploy KPIs on dashboards, including PMBOK-aligned metrics like Scheduled Performance Index (SPI) and Cost Performance Index (CPI).
- Project Ledger Analysis: Query, search, total, and reconcile project financial transactions, supporting PMBOK metrics such as Earned Value (EV) and Planned Value (PV).
- Project Review Workbench: Review key financial and operational indicators in one place, with drill-down to supporting project detail and transactions.
- Customizable Reporting: Use the Kinetic toolset to create custom dashboards and reports tailored to specific business needs.
Addressing Industry Challenges with APM
- Aerospace & Defense
Strict regulatory compliance and stringent documentation requirements.
APM leverages detailed cost tracking, a comprehensive project ledger with full audit trails, and robust revision management for contracts and subcontracts to meet regulatory documentation and traceability requirements. - Medical Devices
Stringent quality control and traceability of costs and materials.
Linking supply chain transactions directly to the project cost breakdown structure guarantees complete traceability of costs and materials, supporting quality control. - Industrial Machinery & Capital Equipment
Long lead times and cash flow management during extended projects.
Time-phased budgeting improves cash flow forecasting, while project accruals offer a clearer and more timely view of project performance and profitability throughout long-term projects.