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Annandale Millwork and Allied Systems

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Annandale Millwork and Allied Systems Corporation manufactures and distributes interior and exterior doors, windows, trim, and custom architectural millwork-as well as framing components including wall panels, floor systems, lumber, and roof trusses. They also offer engineering installation services, frequently selling whole home packages using installed sales contracts.


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"We're able to accomplish a lot more because it's so much easier to research and have access to the information you need. There's so much potential and room for growth that we're really excited for the future and looking forward to continuing to build on the improvements we have already made."

Jennifer Leonard, CFO | Annandale Millwork and Allied Systems
Company Facts
  • Location: Winchester, Virginia
  • Industry: Lumber and Building Materials
  • Sales Profile: 90% Contractors / 10% Retail
  • Number of Locations: 2
  • Web site: www.amcasc.com

Challenge
  • Operations were slow and inefficient without centralized system

Solution
  • Epicor BisTrack
  • Epicor BisTrack Delivery

 


Benefits
  • Linked systems and improved communication between operations
  • Improved installed sales contract and margin management
  • Delivered more accurate job costing
  • Provided faster response times
  • Reduced redundant data entry

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Flexible manufacturing and POS software

Hampered by a lack of shared information between the software packages used in each of its operations, Annandale had created manual workarounds and a folder-based system that were slow and fraught with inefficiencies. Because of this, they decided to upgrade to a single comprehensive business software system. “We were looking for software that could handle everything-millwork, component manufacturing, and point of sale (POS), because we had just started a retail store,” said Rob Frogale, co-owner, Annandale.

“Unlike other software we looked at, we found BisTrack software had enough flexibility to adapt to each area of our business,” recalled Jennifer Leonard, CFO, Annandale. “The Epicor team took the time to really understand what we needed and came up with real workable solutions. Other software vendors were very rigid and wanted us to fit into the mold they had created.”

Extensive support for installed sales

Most of Annandale's sales are contract-driven installed sales with material shipments and services scheduled into various stages of a project. “We are able to ship material to the job site as it's needed and do proper margin analysis and job costing,” said Leonard. “But on the accounting side, we can invoice in a way that matches the customer contract. I don't recall seeing anything as well developed in other software packages.”

“We also use the BisTrack Delivery application, which is great, especially when we're making large materials drops out at job sites,” said Leonard. “The drivers have smartphones, so they capture signatures in the field and take a picture of the drop, and it's instantly in the job file. We can resolve issues very quickly.”

“Before we had the BisTrack Delivery application, our drivers carried digital cameras around all day, took pictures of material drops, brought in the memory cards at the end of their shifts, and then we had a team member go through these memory cards, clear out the pictures, and organize them in a folder on the network. That process was extremely cumbersome,” said Leonard. 

“Now, with the BisTrack Delivery app, our drivers can easily open it on their smartphones, enter the ticket number, take the pictures, and process the order instantly. It has put us light years ahead of where we were previously,” Leonard said. “It helps keep our deliveries more accurate, especially when it comes to communication between internal departments-from contracts to estimating, production to shipping, and even our purchasing department. Our customers have especially seen the improvements. It quickly resolves issues between us and our customers in a very clear manner-it's hard to dispute a photo.”

Real-time manufacturing visibility

When asked about the impact having all facets of their company running on BisTrack software and sharing a central database, Leonard exclaimed, “Oh my goodness, it's been wonderful! There's less redundant data entry, and it has really opened up better communication between our production areas and our purchasing group. Stock and order information is available in real time at your fingertips. We're able to accomplish a lot more, because it's so much easier to research and have access to the information you need.”

“For our project managers, they can see any information about sales orders, what's in stock, the schedule for their jobs,” Leonard continued. “They don't even have to be in the office to get the information they need. They just log into BisTrack software remotely.”

“We also enjoy the ability to tailor the software to the specific needs of different users with SmartViews,” said Leonard. “We love SmartViews. Whether it's a SmartView that appears on a user's dashboard or one of the simple queries we do routinely, you can access your data even if you're not a computer programmer.”

Users inspired to continuously improve

“A terrific user community comes along with the BisTrack software,” Leonard added. “They're very willing to share their knowledge and accomplishments and help out if you have an issue. It says a lot about the solution that its users are so active and involved. It shows you that the software is so good that the users are excited about using it.”

“We feel great about what we have put in place,” she concluded. “There's just so much potential and so much room for growth that we're really excited for the future and really looking forward to continuing to build on the improvements we have already made.”

 

Epicor solutions are designed around the unique operational needs of manufacturers and are available in the cloud or on premises. Customers can better manage complexity and focus on core growth activities.

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