Five Reasons to Move your Aged Care Software to the Cloud

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Technology moves at the blink of an eye. Last week we were addicted to space invaders, yesterday we got dial up in the office, and today our kids want virtual reality headsets for their smartphones. Well, it feels like that anyway.

When the future manages to keep serving up such amazing technological advances, it is important that the choices you make today, don't serve to place unnecessary restrictions on your organisation in the years to come. 

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Posted by Lee Robbins, Senior Product Manager, Senior Living Solutions, Epicor Software


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Sure, predicting trends, adoptions, timelines, and feasibilities is a tall order for those not operating at the coal face of such developments. This is why organisations should aim to retain flexibility and freedom in their technological platforms.

The cloud and Software as a Service (SaaS) platforms have been a great example of the dramatic change that the technological industry has faced in the last decade. So, if you are not currently using aged care software in the cloud, then it is something you really should consider.

Before I delve into some compelling benefits of having your aged care software in the cloud, let me pause to highlight the fact that you should adopt whatever deployment model works best for you. Not everyone's needs and objectives are the same, so the best deployment model for you is the one that works best for your organisation.

However, should you feel that a cloud deployment is a good fit for your organisation, then we advise cautiousness of any solutions that don't offer the flexibility to move 'back on-premises'.

With all that in mind, here are five reasons why having your aged care software in the cloud can deliver significant benefits for your organisation. 

1. The financial investment make sense

While the value for cloud deployment extends beyond financial elements, it is a compelling justification for many businesses, and rightly so.  For example, Epicor Cloud ERP deployments often run 25-40% less than their on-premises deployment parallel.

Here are six cloud deployment relevant elements to consider.

  • Subscription based pricing models mean it is not as capital intensive as an on-premises deployment
  • You have the ability to add/remove users on demand
  • There are savings from not having to invest in, and replace, sophisticated hardware and software
  • You can grow your system without having to scale hardware and software
  • You can expect reductions in the cost of managing on-site servers 
  • You can derive value from reduced deployment times. 

2. It can improve security 

Security concerns were one of the primary challenges that the cloud movement has had to overcome on its rise in adoption. However, today, attitudes and perceptions have changed, with leading cloud providers being recognised as offering highly secure environments. Industry analyst firm Gartner reports that "multi-tenant clouds are not only highly resistant to attack, but are also a more secure starting point than most traditional in-house implementations."

Additionally, in a recent ERP to cloud migration report by Mint Jutras, 55% of respondents expressed concerns over security. However, when deployed, 33% cited one of the benefits of SaaS was improved IT security.

Unless you have people and systems that protect your infrastructure 24/7/365 then it is extremely difficult to be secure. While there may be a sense of perceived control which comes from having servers locked up on-site, the reality is that modern security best practice extends to intrusion detection systems, automated backup and replication, significant redundancy measures, complex encryption, and more. 

Therefore, you should consider your internal capability of delivering a more secure environment, at a lower total cost, than what you could achieve by adopting a cloud solution through a leading provider.

3. Greater utilization of your IT department 

As we touched on in point one, there are direct financial benefits with not having to manage on-site IT resources. Moving to the cloud means that your IT staff aren't coordinating backups, upgrading infrastructure, and running security updates, they are instead focusing on areas where they can add greater value to the organisation.

If you elect the right cloud provider, then you are harnessing the value of their expert teams. Teams which identify areas of concern and rectify them before they impact your users. This leaves your own IT staff free to be working on areas of more strategic benefit. 

4. Improved consistency

If your organisation has multiple locations, each with varying software platforms, then you could generate significant value from moving to a single aged care software application in the cloud.

Operating with disconnected, duplicate systems, is likely to have an impact on your ability to provide the best possible client experience. When your time, effort and attention is drawn to administrative tasks associated with your cobbled together systems, it is hard to operate at your true potential. 

However, with an integrated system, providing a unified experience, you not only have the tools to overcome these issues, you can also harness the capacity to benchmark performance and generate greater insights into business intelligence, which can greatly aid your ability to grow.

5. Social responsibility 

Aside from the significant benefits to productivity, security and cash-flow, a cloud deployment is a more environmentally responsible choice too.

Whether it is a factor in your procurement process or not, it is hard to ignore the environmental benefits of choosing a cloud deployment as opposed to on premises.

For an on premises deployment, multiple new computers have to be manufactured and then transported through the supply chain to your organisation. 

Cloud deployments however, are being recognised as a responsible alternative. A study by WSP Group found that cloud computing platforms "are substantially more energy and carbon-efficient than either on premises systems or third-party virtualized-only data centers."

There is obviously a lot to consider before opting to change your aged care software application, yet if you are in the consideration stage, you would be well served to explore the option of taking your aged care software to the cloud.

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