- Location: Jupiter, Florida
- Industry: Distribution
- Number of Stores: 4
- Web site: www.jjtaylor.com
"Epicor gives us the ability to modify and maintain our own system with as little or as much help as needed."
Jodi Gooding, VP of Human Resources | J.J. Taylor Companies, Inc.
What happens when a top five beer distributor gets together with a top five software developer for its HRIS needs? For Jupiter, Florida-based J.J. Taylor Companies, Inc., it meant better efficiency, more streamlined processes, measurable cost savings, and an increased return on investment.
Founded in 1958 by John J. "Joe" Taylor, the company is still family-owned and operated. Some of the most popular beers on the market-names like Miller, Coors, Heineken USA, Guinness Import, and Yuengling-are distributed through J.J. Taylor's staff of 780 employees. And with annual sales over $340 million, the company is among the top five beer distributors in the United States.
They cover Florida markets in Tampa, St. Petersburg, Sarasota, Ft. Myers, and Naples. The company also services the Minneapolis-St. Paul area of Minnesota. J.J. Taylor's headquarters and training center is in Jupiter, Florida.
"Graduating" in 2001 from the era of paper files, J.J. Taylor initially implemented HRVantage®, a LAN-based system developed by Epicor-acquired SPECTRUM Human Resource Systems Corporation, then upgraded two years later to Epicor HCM*, the leading web-based system. With each upgrade, J.J. Taylor enjoyed the ease of transition and increased efficiency in capturing and reporting employee data. "We took HRVantage down on a Tuesday afternoon, trained for three days, and were live with Epicor HCM on Saturday," according to Jodi Gooding, VP of human resources.
An Epicor Client Services representative was on-site during the implementation to ensure the process went according to plan. "All of our questions were answered and minor bugs resolved in the week that followed."
With the hundreds of employees that make up their team, J.J. Taylor not only needed a system to capture, organize, and report on its greatest asset (its employees), but also one that integrated into its existing infrastructure. Epicor HCM was the best choice since its technology uses a Microsoft® SQL Server™ database, which is compatible with many companies' IT infrastructures and other specialized software. Gooding explains, "The SQL database has allowed greater flexibility in interfacing employee data from Epicor HCM with our accounting and inventory software." J.J. Taylor was able to eliminate dual data entry and consolidate payroll in their locations. Their ROI immediately grew by having a single person (rather than two) process approximately 550 of their employees every two weeks in Florida.
J.J. Taylor experienced additional efficiency and ROI with the time they saved by implementing interfaces that move data from Epicor HCM to payroll, and from payroll to Epicor HCM. A reverse interface utility created by Epicor transmits current payroll accumulators, such as year-to-date earnings or year-to-date hours worked, from their payroll system (ADP) directly into Epicor HCM. In turn, J.J. Taylor is able to view and report on the most accurate, up-to-date pay and compensation data.
Tasks and alerts, built-in features of Epicor HCM, help maximize and organize J.J. Taylor's HR time. Tasks define each person's responsibility and corresponding workflow, while alerts serve as reminders that a task or due date is approaching. When these features were first implemented at J.J. Taylor, the result was a boost in data accuracy.
HR tracks simple things like employee birthdays, as well as more cost-sensitive items like expiration dates for drivers' licenses, DOT medical certifications, forklift certifications, and auto insurance renewals for employees who have auto allowances.
The company relies on alerts to ensure these business-critical recertifications are handled in a timely manner.
As J.J. Taylor looks forward to continued growth, Epicor HCM will be there to support their workforce planning, tracking, and organization. Epicor has tailored salary planning and position control tracking to meet the needs of J.J. Taylor's current and future business models. The new hire workflow helps new employees through the hiring and training processes so they can quickly contribute at a high level.
J.J. Taylor has enjoyed the flexibility Epicor HCM offers. "Epicor gives us the ability to modify and maintain our own system with as little or as much help as needed," Gooding concludes. "That is almost unheard of in the software industry. That is also what puts Epicor and Epicor HCM ahead of the game."
Who knew that managing the delivery of the best brews, lagers, and ales on the market could work so smoothly? With successful client relationships like the one J.J. Taylor and Epicor share, sometimes it's time to crack open a cold one, kick back, and celebrate.
Epicor Software Corporation is a global leader delivering business software solutions to the manufacturing, distribution, retail, and services industries. With 40 years of experience, Epicor has more than 20,000 customers in over 150 countries. Epicor solutions enable companies to drive increased efficiency and improve profitability. With a history of innovation, industry expertise, and passion for excellence, Epicor inspires customers to build lasting competitive advantage. Epicor provides the single point of accountability that local, regional, and global businesses demand. For more information, visit
*Formerly Spectrum iVantage®